Enabling employees to access data whilst away from the office is not a new concept, in fact Compucare Systems has been helping many businesses in Croydon and London access corporate data whilst away from the office, for many years now. As technology has improved accessing company data has become easier, email is a good example of this, many people can now access work email directly via their mobile phone, which is achieved with a few simple steps.
With the advent of Coronavirus and the subsequent social distancing regulations that are currently in place, which look like they will here be for sometime to come, rather than a nice to have option, remote working is now becoming a very real need for many businesses, charities and self employed workers.
Enabling Remote Working – The Business View
As a business or organisation that has decided to implement a remote / work from home strategy, several considerations will need to be addressed.
Some of these are:
- What data are you granting access to?
Are you allowing access to email only or do you need your employees to access other company data such as word documents, spreadsheets and other work related files.
If you only need to grant staff with email access, it quicker to implement than having to set up access permission to documents on a server or cloud service such as Office 365.
- Who are you giving access to and what level of trust do they have?
If you are considering giving staff access to documents on your internal server or a cloud server it is likely that you don’t want your accounting or personnel folders shared with everyone in the office. Compucare Systems can help you decide the best way of granting access to your company data.
- Are you providing employees with equipment?
Not all staff will have a laptop or computer available for them to use for remote working. In these situations We can recommend the best hardware and software required to setup a secure connection to your company data and email.
- Do you need any additional equipment at your office to facilitate this?
Usually if you are providing access to email or cloud services you will not need any additional hardware, it may be possible to utilise exiting equipment to create a secure connection.
Security is of paramount importance, especially with many unscrupulous people exploiting the Coronavirus, sending out emails claiming to be from government websites. You may already have security devices and software in the workplace but if you are allowing people to work from home , can you trust the devices that your employees have, or the connections they are using?
Your company data is too important to take a chance with. Comupcare can set up remote workers with a secure VPN (Virtual Private Network) which encrypts your sensitive data and protects it from prying eyes. We can even setup secure connections to cloud services, arrange backups and provide licensing for antivirus products.
Remote Working – The Remote Worker View
As a someone who will be working from home there are many questions and concerns that you may have. Compcare can assist with setting your devices up to connect securely to a work place server and or cloud service. We can advise on which devices to use, the best equipment to buy and of course the best configuration.
It is not uncommon for people working from home to use a shared family computer – Compcare can carry out and audit on your device and create a work only profile ( Windows 10 required ) to ensure that work documents are kept separate from family members, ensuring that you meet security requirements.
If you are working from home you will need a reliable internet connection and depending on what data you need to access from your workplace, a device capable of creating a VPN connection to your office. We can supply and test a pre configured router to enable your secure connection.
Call Compucare to discuss setting up a remote / home working system for your business on: 0800 008 6181.
Alternatively fill out the form by following the link below and one of our team will call you back within 1 working day: